Software Purchases

Purchasing New or Renewing Digital Resources.

Please use the info below when considering the purchase of digital resources (e.g., items that fall into Object 360).  

1. Confirm that the vendor is on the the vendor is on the Approved Digital Instructional Resource list.
2. If not, please refer the educator desiring to purchase or use the new digital resource to the Digital Instructional Resources Approval Process page. There are steps the educator must follow (to get the digital resource accepted) before you will send in the purchase request email.
3. If it is on the approved list, proceed with sending an email, depending on the type of purchase (see below).

NOTE:  ClassLink offers apps for thousands of vendors; however, most of them are not on the approved list for our district.  The only sure way to know if a vendor is approved for purchase is for you to see if the vendor is on the Approved Digital Instructional Resource list.

Email for Purchase Approval

1. Verify if the Software/Online Support Vendor will accept a P-Card.  If not or they charge a fee, submit a PO request and follow the remaining steps below.
2. Verify that the vendor is on the Approved Digital Instructional Resource list.
3. Send an email to _SoftwareApproval requesting approval. (note the use of an underscore before "_SoftwareApproval") The email will need to have the following information.
4. In the Subject Line include your School/Department Name and the name of the software, online support (subscription) or iPad/Tablet app
5. In the body of the email:
1. School/Dept
2. Vendor
3. Service or Software Name
4. Subscription dates
5. State that the vendor is on the Approved Digital Instructional Resource List (If it is not, do not send an email. Instead, point the requesting person to approval process page: https://www.santarosa.k12.fl.us/digital-instructional-resources/)
6. A copy of the quote from the vendor that shows the number of licenses or seats that are being purchased and subscription start and end dates attached to the email
7. (If an iPad app purchase) The account strip that is to be used to fund the purchase of the app

Purchases of less than $2500:

     6.   Once you receive the approval by email, you may make the purchase.

 Purchases of more than $2500, but less than $12,000:

     6.   Once you receive the approval by email, contact Purchasing to request a card limit increase.

     7.   When you receive confirmation that the card limit has been increased, you may make the purchase.

Purchases more than $12,000:

     6.   Once you receive the approval by email, you may submit your PO request.