January 22, 2009 – 6:30 p.m.


A. Call to Order and Roll Call

B. Pledge of Allegiance and Invocation

C. Approval of Minutes

D. Oral and Written Communications

E. Recognitions/Resolutions/Proclamations

F. Public Hearing

Conduct public hearing advertised for Jan. 22, 2009 at 6:30 p.m. and approve School Board Policy Updates

G. Public Forum

(Request to address the School Board regarding an item not on the agenda)

The School Board cannot take action on input/request(s). Where appropriate, the Superintendent and staff will investigate your comments and report back to you and the School Board. It is requested that presentations to the Board be limited to approximately five (5) minutes.

H. Approval of Agenda - items may be pulled from Administrative Agenda and placed under the respective Action Agenda category by request of Board Member/Superintendent

Administrative Agenda

I.     Human Resource Items

1. Retirements & Resignations

2. Instructional and Classified Appointments

3. Substitute Teachers/Educational Support Substitutes

4. Leaves: Without Pay, Illness in Line of Duty Curriculum/Instruction Items

5. Student Reassignments/Transfers

6. Student Suspensions

7. School Volunteers

        Financial Items

8. Bills/Payroll, Oct. & Nov. 2008

9. Budget Amendment #09/02, Oct., #09/03, Nov. 2008

10. Monthly Financial Statement, Oct. & Nov. 2008

        Administrative Items

11. Class and Club Trips

12. Use of School Facilities

Action Agenda

J. Human Resource Recommendations – Lewis Lynn, Assistant Superintendent for Human Resources

1. Administrative Appointments

2. Disciplinary Actions

3. Job Descriptions

4. Out of Field Report

5. Voluntary Severance Plan 2009

6. Risk Management

K. Curricular and Instructional Recommendations – Bill Price, Assistant Superintendent for Curriculum and Instruction

1. Alternative Placements/Expulsions

2. Termination of Alternative Placements/Expulsions

3. School Improvement Plans/School Advisory Council Bylaws/Memberships

a. Changes to T. R. Jackson PreK School Advisory Council

Membership Roster 2008-09

b. Changes to T. R. Jackson PreK School Improvement

Plan for 2008-09

4. Agreements/Grants/Projects/Contracts

a. VELCA Contract Extension

b. Title III

c. ESCAROSA Career Center Memo of Understanding between the Workforce Escarosa, Inc. and the School District   of Santa Rosa County – One Stop Consortium - Operator

5. Change in High School Exam Schedule for Gulf Breeze and Pace High School

6. Final 2009-10 School Calendar

7. Delayed Entry for Juniors and Seniors during FCAT testing

8. Spring High School Sports Schedule

9. Florida Kindergarten Readiness Screener (FLKRS)

10. Early Head Start/Head Start December Monthly Report (Review Only)

L. Financial Recommendations – Doug Dillon, Assistant Superintendent for Finance

1. Updated Format for Monthly Financial Statement

M. Administrative Recommendations – Joey Harrell, Assistant Superintendent for Administrative Services

1. Recommendations of Director of Purchasing and Contract Administration

a. Purchasing

b. Quarterly Presentations – Sodexho Food Service Update

2. Recommendations of Board Architect

a. Change Order (s)

*Milton High School – Storage Building/Toilet Renovation

*Gulf Breeze Elementary – Kitchen/Cafeteria Addition and Renovation

*Berryhill Elementary – 6 Classroom Addition

b. Final Construction Payments/Fees

*Milton High School – Storage Building/Toilet Renovation

*Gulf Breeze Elementary – Kitchen/Cafeteria renovation

c. Board approval for Avalon Middle School Classroom Addition

Phase 2 (scheduled to bid Feb. 17, 2009)

d. Review status of current projects

3. Construction Bids

a. King Middle School – New Band Room and Renovation for Computer Lab

b. Rhodes Elementary School – Four (4) Classroom Addition

4. Direct Purchasing Change Order – Gulf Breeze Elementary Kitchen/Cafeteria/Stage/Music Addition; Renovation of Former to Classroom/Offices; Razing of old “Pod” Building

5. Final Payment – Gulf Breeze High School Fire Alarm Replacement

6. Interlocal Agreement (ILA) – School Impact Analysis

7. Qualified Contractors – Certified Educational Facility Contractors

N. Items from Board Members

O. Items from Board Attorney

P. Items from Superintendent

Q. Adjournment